CHAPTER FOUR

PRESENTATION AND ANALYSIS OF FINDINGS

4.0 Introduction

This chapter presents data analysis, presentation and interpretation of the results of the study that aimed at; finding out the types of library management systems in Kyu library, fields used in Kyu library, to establish the effectiveness in Kyu library yet they are relevant, challenges faced when using the library management system at Kyu library and the solutions to the challenges being faced when using the library management system at Kyu library.

4.1 Findings on socio-demographic characteristics

Here, data on gender, level of education and period spent working in the library was collected. It was done in order to identify the background information of the respondents to effectively identify validity and reliability of the data that was collected. The results are presented in the tables below.

4.1.1 Findings on gender of respondents

Table 1: Gender of respondents

Source: primary data

From table 1, it is evident that the largest proportion of respondents 60% were female where as 40% were male. The observation here is that the study involved both male and female which means that the study was balanced.

4.1.2 Findings on the level of education

Table 2: Level of education of respondents

Source: primary data

From table 2, it is evident that 80% of the respondents had masters where as 20% had bachelors degree in Library and Information Science. This means that the respondents were well informed.

4.1.3 Findings on the period spent working in the library

Table 3: Period spent working in the library

Source: primary data

According to the data in table 3, it is evident that all the respondents have spent 4 and above years at Kyu library. This means that they were experienced on this field.

4.2 Section B: General research findings

The categories involved in the research study responded in relation to the specific objectives of the study.

4.3 Objective one: types of library management systems in Kyu library

Table 4: Types of library management system

Source: primary data

From table 4 above, majority of the respondents (10) reveal that there is only one type of library management system at Kyu library. This means that Koha was the only library management system that the library has.

Findings above are in line with (www.Koha.org, 1999) that argued that Koha was the first library management system to be reviewed. Koha functionality has been adopted by thousands of libraries worldwide each adding features and functions, deepening the capability of the system.

4. 3.1 Services offered by the library management system at Kyu library

Table 5: Services offered by the management system

Source: primary data

From table 5 above, it is evident that the majority of the respondents03 (30%) revealed that cataloguing and classification is the most offered service at Kyu library where as other respondents revealed other services such as; circulation, serial management, patron management, online public access, indexing, acquisition and list producing.

These findings agree with Ashutosh and Ashish (2012) who argued that the library management system supports the general requirements of the library such as acquisition, cataloguing, circulation , classification , indexing and serial management.

4.4 Objective two: The fields used by the library management system at Kyu library

Table 6: Fields used by the library management system (cataloging)

Source: primary data

Findings in table 6 above revealed that most of the respondents 08 (80%) were sure that the library management (cataloguing) had fields that were mentioned above, 01(10%) mentioned other fields like barcode and source of acquisition.

These findings above are in line with Ahmed (2015) who argued that book field was a master table field for all books that were available in the library. Each book provided with unique international standard number which may be used as a primary key, the details of the book may include; ISBN, title, call number, imprint, author, place of publication and the publisher.

Table 7: Modules missing yet they are relevant to the service.

Source: primary data

Findings in table 7 above revealed that, a majority of respondents were not sure of the modules that were missing. These was shown when the percentage of respondents was only02 (20% out of 100%) knew the modules that were missing. This means most of the respondents are not well vast (knowledgeable) about the system.

4.5 Objective three; to find out if the library management system offers effective service delivery.

Table 8: How effective is the system.

Source: primary data

The study findings in the table 8 above indicated  that, a majority of respondents 05 (50%) identified the effectiveness of the system as it retrieves information in the shortest time, saves time for the users to allocate materials, 03 (30%) said accessible and another 02(20%) mentioned  minimal lose of data, improves cataloging. This means that the system was effective and offers good services.

4.6 Objective four: To establish the challenges faced by the library management system.

Table 9 Challenges being faced

Source: Primary data

The findings in table 9 above indicates that a majority of respondents 03(30%) identified power blackout, 02(20%) of them said limited qualified staff in the knowledge of Koha , another 02 (20%) mentioned computer were old and other respondents  01 (10%) per each said slow internet, some fields are locked, errors occur when entering data, works when internet is connected. This means the system at Kyu library had got some challenges.

The findings above are in line with Ademodi and Adepoju (2009) who argued that there was shortage of computer and computer skills among professionals.

4.7 Objective five: to establish possible solutions to the challenges faced

Table 10 solutions to the challenges

Source: Primary data

The study findings in table 10 above indicates that, a majority of respondents 04 (40%) suggested to put in a standby generator, 03(30%) said training of library staff on the use of Koha system, 02(20%) mentioned full access of internet in the library and only 01(10%) suggested computer replacement to evict the old ones. This means that the respondents suggested some solutions to the challenges faced during the use of Koha system in the library.

These findings occur with Sinclar (2009) who suggested that capacity is a key to sustainability of the library activities. The library is committed to building capacity through provision of continuing education for library staff to ensure they attain the skills and qualification to perform their duties.

CHAPTER FIVE

SUMMARY, CONCLUSION AND RECOMMENDATIONS

5.0 Introduction

This chapter presents the summary of the findings, conclusions and recommendations. This chapter was drawn in line with the objectives of the study which included; to identify the types of library management system at Kyu library, to find out the fields used by the library management system, to find out if the system offers effective services delivery, to establish the challenges being faced and to suggest possible solution to the challenges faced by the library management system. It concludes with the areas of further research.

5.1Summary of the findings

Following the analysis of the findings at Kyu library the researcher found out that the library has got only one type of library management system and this was Koha library management system, despite the existence of the system a majority of librarians at Kyu library have limited knowledge on the use of the system. In addition that, the findings revealed out some of the fields used in during the process of cataloguing since its one type of library service offered by the Koha and this fields were; author, title and statement of responsibility, publisher, place of publication, imprint, ISBN, numbers of copies, call number, physical description, notes area, acquisition source and added entries for easy location of the materials in the library. The study further more revealed that the system (Koha) was effective in the library and these was seen when the respondents said that the system retrieves information as fast as possible, accessible anywhere, saves time for the user to locate materials in the library, improves on cataloguing and data lose is minimized.

Despite the effectiveness of the system, it still had some challenges and these were; power blackout, computers were slow, errors are made when entering data to the system, internet is slow, limited qualified staff in the knowledge of Koha use and some fields are locked. However the respondents suggested some solutions to the challenges being faced and these were; installation of a standby generator, training of more library staff  on the use of Koha , full internet access and replacement of old computers.

5.3 Conclusions

In Kyu library there exist only one type of library management system and this was Koha library management system. The fields used  during the process of o cataloguing since its one of the services offered by Koha library system were author, title and statement of responsibility, ISBN, physical description, notes area, price, publisher, place of publication, accession number, number of copies, source of acquisition which helped in the location and access of materials. The system offers effective services to the library clients; these was because it retrieved information as fast as possible, accessible anywhere so long as its connected  to the internet, saves time of the user to locate the material and improves on the cataloguing activities in the library. However the system has some of the challenges that was being faced in the library and this were; power blackout, old computers, internet is slow, errors occur when entering data in the system and limited qualified library  staff who have knowledge on Koha library management. The findings revealed some of the suggested solutions to the challenges faced and these were; installation of standby generator, full time access of internet, training of more library staff on the use of Koha system and finally replacement of old computers.

5.4 Recommendations

According to the findings of the study, the following recommendations were made;

• The library management should introduce more types of library management systems in the library. This will help equip the library.
• The head of library should put much effort in training other staff members on the use of KOHA library management system. This will enable easy division of work in the library.
• The University authority should allocate enough funds to the library so as replace the old computers with new ones.
• The University authority should also install a standby generator to support library activities when power is off

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APPENDICES

APPENDIX I: RESEARCH QUETIONAIRE

ON EVALUATION OF LIBRARY MANAGEMENT SYSTEM A CASE STUDY AT KYAMBOGO UNIVERSITY LIBRARY.

I am Aceen Babra a student of Kyambogo University in my final year pursuing a diploma in Library and Information science. With great pleasure, I extend this questionnaire to you seeking information you give will help me to compile a research report and it will be kept confidential. Please respondent I kindly request you to spare your valuable time and respond to the following questions by providing precise answer.

SECTION A. BIODATE

1. Gender of the respondent

Male

Female

2. Education level

Certificate level

Diploma level

Bachelor level

Master level

3. How long have you worked in this library

One year

Two years

Three years

Four years

Five years and above

SECTION B

4. What library management system does this library have?

………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………What are the library services offered by the library management system?

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

5. What are the fields used in the library management system(cataloguing)?

……………………………………………………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………..

6. What modules do you think are missing yet they are relevant to the service?

………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

7. How effective is the library management system in this library?

……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

8. What challenges do you face when using the library management system?

………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

9. Give possible solutions to the challenges faced?

………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

THANK YOU